The Zoom Meeting platform has many functions that allow users to enhance and customize their individual use experience. Use of the below information can enable meeting participants to become more comfortable and engaged when using web conferencing services. While the event host may choose to not use some of the below features, the majority are enabled for user use. Contact your Zoom Meeting host if you are having issues with using any of these features.
The Annotation function allows the host, and participants when allowed, to 'markup' screen share displayed video (either via the whiteboard feature, software document or Internet browser page) accessible through the Share Screen function. Annotations provide an opportunity for participants to clarify questions and or answers both in the regular meeting space, as well as within breakout rooms. The Whiteboard and Annotation functions are often utilized together to increase participant collaboration and engagement.
Breakout rooms allow the meeting host to split scheduled Zoom meetings in up to 50 separate sessions. Hosts can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please.
A Zoom Support Center video regarding how to use Zoom Breakout Rooms is available at https://www.youtube.com/watch?v=jbPpdyn16sY
Participant Roles ((Host/Co-Host/Alternative Host/Participant):
There are multiple roles available for participants during a meeting: host, co-host, alternative hosts, and participants. The assigned role is designated by the host or co-host, but can be changed during the meeting as needed.
Use of the Polling function allows the host to create single choice or multiple choice polling questions for use during either a single or multiple meetings. Polling can assist the host in determining participant subject matter knowledge prior to the beginning of a presentation, assessment of post presentation/discussion knowledge comprehension, as well as post-presentation next steps.
The Zoom Support team has created a three minute and five second video that discribes Poll and Quiz Reports which can be watched at https://youtu.be/6YoJkVJ3T5Q
Hosts can access to event data regarding scheduled Zoom meetings with a full list of meeting participants, review meeting statistics and reports on attendees/registration for their meetings and webinars. Recently ended meetings may take up to 30 minutes to provide complete reports.
Meeting reports, such as attendee lists and polling results, can be retrieved for the last 12 months, with a search range of up to one month at a time. If a meeting is not started in 30 days, expires, and is batch deleted by Zoom, the registration reports for the meeting are also deleted. When webinars are deleted, all associated reports remain.
The Zoom Support team has created a three minute and five second video that discribes Creating a Quiz in Advanced Polling which can be watched at https://youtu.be/Qt-nIP47mxo
Zoom offers many tools to protect scheduled meetings, assist in managing participant activity, information sharing, and more. The tools include the ability to creating Waiting Rooms which prevent attendees from automatically joining meetings, expelling a participant, or all participants due to disruptive behavior,
View the Zoom Security White Paper at the following URL: https://explore.zoom.us/docs/doc/Zoom-Security-White-Paper.pdf
The Zoom Trust and Security team has created a four minute and twenty second video that discribes Zoom Security Basics which can be watched at https://youtu.be/dgs9mjnycaE
The whiteboard feature is an interactive tool accessible through the Share Screen function and can be used to enhance understanding through demonstration and clarification of questions. It can also enhance understanding through demonstration and clarification of questions coming from presentations. Participants may also annotate whiteboards to clarify questions and or answers both in the regular meeting space, as well as within breakout rooms. The Whiteboard and Annotation functions are often utilized together to increase participant collaboration and engagement.
Zoom has two types of recordings, local recording and cloud recording. Local recordings, which comes standard with all Zoom accounts, are saved to the hosts local computer. Cloud recordings, included with all UNC Asheville faculty and staff accounts, are saved to the Zoom Cloud where they can be viewed, shared, and downloaded. Both options provide standard MP4 video, M4A audio, and chat text files.
|Zoom Support Center Video - Recording locally to your computer||Recording to the cloud|
|https://youtu.be/wXgJWxGpl3o (3 minutes and 53 seconds)|
https://youtu.be/9wjrQAAi0DU (3 minutes and 24 seconds)
Immersive View (Background):
The use of the Immersive view feature allows meeting hosts to arrange video participants and webinar panelists into a single virtual "Themed" background. This background may instill a sense of being within a non-Zoom "view" location that might lead to a more collaborative and engaged event. The Immersive View provides a single Zoom event display view for all meeting participants, while the use of the Virtual Background changes the background display for individual participants only. Note: Immersive view can only be captured in a local recording, Cloud recording will show Speaker or Gallery view instead.
Basic In-Meeting Navigation - A four minute and eight second Zoom Learning Center video available at https://youtu.be/Dcd6nNmtGo0
Resources for assistance or followup questions and concerns.
Contact UNC Asheville's Information Technology IT Service Desk for assistance in implementing the above described services and support. The IT Service Desk Self-Service Portal is also available 24 hours a day, 7 days a week. Email: email@example.com or by calling 828.251.6445
Contact UNC Asheville's Center for Teaching and Learning unit for pedagogy and teaching strategies regarding this knowledge base article. Email: firstname.lastname@example.org. or by calling 828.251.6540
Use the Zoom Video Communication system knowledge base for Zoom meeting specific support questions or concerns. www.zoom.us/support