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The annotation function is an interactive tool used to enhance understanding through demonstration and clarification of questions. 

Annotation use may enhance understanding through demonstration and clarification of questions occurring during presentations, small group setting and one-on-one meetings.  Participants may also annotate white boards to clarify questions and or answers both in the regular meeting space, as well as within breakout rooms. 

Activating the Annotation function

Presenters should pre-determine those points at which they will use annotation and announce, and encourage, participants to utilize the function.  Stating the intentions for the annotation activity will assist participants in best use.  The Zoom Meeting annotation feature is available to meeting participants once the meeting is started. Random use of the annotation function that is not connected to current content can disrupt conversations and learning opportunities for all participants.


Step 1

The Host/Co-host clicks Share Screen located in the meeting toolbar. 

Step 2

The Host/Co-host clicks on Whiteboard.

Step 3

Click on Share.

Keyboard Shortcuts 

These are the Zoom Share Screen keyboard shortcuts.

  • To start a screen share:  iOS-type ⌘Cmd+Shift+S   PC-type Alt+Shift+S
  • To pause/resume a screen share:  iOS-type ⌘Cmd+Shift+T   PC-type Alt+T

  • All participants will be able to see the whiteboard and view anything drawn, inserted (stamp tool), erased or highlighted via use of the spotlight tool.

  • The below screenshot shows the whiteboard, the 'floating meeting controls' and the 'Share Screen' toolbar.

Below is an example of annotating on a shared whiteboard

  • The following Zoom Help Center article provides further information regarding the use of annotation tools.  Annotation Tools
  • By clicking on the 'more...' ellipse, the Host/co-host can 'Disable Annotation for Others', 'Hide Names of Annotators', or 'Hide Floating Meeting Controls'. 

    • Note:  If 'Enable participants to annotate" is currently shown, the participant starting the 'share screen' session will need to click that option to enable it.

  • When participants have finished utilizing the annotation feature, click 'Stop Share'.

Click here for the Zoom Help Center article regarding the use of 'Annotation'

Resources for assistance or follow-up questions and concerns.

Contact UNC Asheville's Information Technology IT Service Desk for assistance in implementing the above described services and support.  Email: or by calling 828.251.6445

Contact UNC Asheville's Center for Teaching and Learning unit for pedagogy and teaching strategies regarding this knowledge base article.  Email: or by calling 828.251.6540

Use the Zoom Video Communication system knowledge base for Zoom meeting specific support questions or concerns.

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