Zoom Meeting Functions

Purpose

The Zoom Communication Meetings and Webinar tools are available to the UNC Asheville campus community, and are utilized to allow the continuation of collaborative, inquiry based learning environments for which the campus is known. Zoom Meeting has several video related features that greatly expand the overall quality and visual outcomes of scheduled programs. https://www.guidingtech.com/helpful-zoom-video-settings/

Functions

These are functions available for faculty (hosts) that can help in effective remote virtual classroom instruction. 

• Disable video and or audio
  • Block a participant's ability to distract others visually/audibly.
  • Limits participation and monitoring of participants.
• Waiting Rooms
  
  • All participants attempting to join the meeting session are placed into a virtual waiting room.
  • Faculty member admits the participants individually or all at once. 
• Control Screen Sharing
  
  • Participant use of Screen Sharing is controlled and enabled by the faculty member.
  • Faculty member can allow participants to share as needed.
• Require participant use of a discrete password
  • Create a password and share so only students and expected subject matter experts may access the virtual meeting.
  • Prevents anyone randomly guessing Zoom meeting IDs from joining. 
  • Note: Passwords are not available to previously scheduled meetings. Schedule a new meeting in order to add a password.
• Join before host
  • Disabling this will ensure that faculty are the first individual in the meeting room.
  • If waiting rooms are enabled, participants can be admitted manually. 
• Allow only authenticated users
  • Requires the participant to use a Zoom account. 
  • Prevents anonymous guests from joining your meeting.  
  • Note: participants must create a free Zoom account before joining the meeting. 

These are functions available for any participant to use.

• Virtual Background
  • Allows participants to address concerns about their background.
  • Allows you to have a distinct look and eliminate showing too many personal details of the meeting location. 
• Dual Camera for Screen Share
  • participants may enable a second webcamera input during screen-sharing.
• User Controls
  • Switch display formats (original, HD), video signal mirror function, low-light adjustment, and more through video settings controls. 
  • If dual cameras are available (internal and USB external camera), either of them can be used as the default camera. Use the shortcut, (Alt + N) for Windows or (Command ⌘ + Shift + N) for Mac, to switch between cameras.
• Zoom Keyboard Shortcuts
  • The shortcut (Alt + V) for Windows or (Command ⌘ + Shift + V) for Mac to start/stop video. 
  • The shortcut (Ctrl + T) can be used to jump to the chat. 
  • (Alt + F1) can be used to switch to active speaker view while (Alt + F2) switches to gallery view. 

During a Zoom Meeting

Faculty have a few functions accessible for use during a Zoom meeting. 

• Lock the meeting: Allow a few minutes for late arrivals and no one else may join the virtual meeting once it is locked. 
• Lock down the chat function: Chat function can be disabled entirely, or only the private chat functionality.
• Remove a participant: Individual participants may be removed from a virtual meeting at any time at the discretion of the host for any reason.

Resources for assistance or followup questions and concerns.

Contact UNC Asheville's Information Technology IT Service Desk for assistance in implementing the above described services and support.  Email: itservicedesk@unca.edu or by calling 828.251.6445

Contact UNC Asheville's Center for Teaching and Learning unit for pedagogy and teaching strategies regarding this knowledge base article.  Email: ins_tech@unca.edu. or by calling 828.251.6540

Use the Zoom Video Communication system knowledge base for Zoom meeting specific support questions or concerns. www.zoom.us/support