Zoom Scheduler

Zoom Scheduler leverages the Zoom platform to connect users to their calendar, where they can generate slots of scheduled availability for attendees to then select a preferred time on both parties’ calendars. Users can also customize their email notifications. Since Zoom Scheduler supports Google, users can also integrate Zoom Scheduler and generate slots of availability based on Google. With Zoom Scheduler seamlessly integrated with Zoom Mail, Calendar, Meetings, Zoom Scheduler can be leveraged by any user to save time and streamline appointment scheduling.

https://www.youtube.com/watch?v=stWO2UL7SlM

Create a booking schedule

Access Zoom Scheduler through the Zoom desktop client.
In the left navigation menu, click the My schedules tab .
In the top-right corner, click + Create schedules.
A pop-up window will appear.
In the window, select the type of schedule that you want to create:
Note: Only repeating availabilities appear on your public page.
- Create a schedule: Select between 4 schedule types for your regular bookings:
  - One to One: Schedule a meeting with one attendee and you as the host. The attendee can add other guests when booking if the host allows. Learn more about creating the One to One booking schedule.
  - One to Many: Schedule a meeting with multiple attendees and you as the host. The full attendee list will not be visible on the calendar invite. Learn more about creating the One to Many booking schedule.
  - Any Host Available: Schedule meetings with multiple team members in a rotating cycle, accommodating one attendee per booking. Learn more about creating the Any Host Available (rotating host) booking schedule.
  - All Hosts Available: Schedule meetings with multiple hosts, accommodating one attendee per booking. Learn more about creating the All Hosts Available (collective host) bookable schedule.
- One-Off meeting: Host a meeting that falls outside your regular booking schedule. Learn more about one-off meetings.
- Availability poll: Create a one-time meeting after offering times for a vote. Learn more about availability polls.
After completing the schedule creation setup, click Finish to save this schedule.
When created, you will be provided with the link to this booking calendar, so that it can be shared with others.
- (Optional) Under the booking link, select the Generate single-use link checkbox.
  When selected, this single-use link will expire after an attendee books an event using this link. Unused links will appear as Pending in your Scheduled Events tab.

Share links to your booking schedules

Access Zoom Scheduler through the Zoom desktop client.
In the navigation menu, click the My schedules tab .
View your available booking schedules:
- Bookings profile: Below your name, to the right of View Public Page, click the copy link icon to copy the URL for your main profile page. This will list all your active booking schedules, allowing clients to choose and schedule time with any of your booking schedules.Note: Inactive booking schedules will not be seen by clients on your profile page.
  - Share your public page in the following ways:
    - To the right of View Public Page, click the Share icon .A window will appear.
    - In the share window, access the following tabs:
      - Click the QR Code tab to share the QR code for the public page. You can copy the QR code to your clipboard.
      - Click the Add to Website tab to embed the code in your HTML to display the Zoom Scheduler booking page. You can also customize the look of your public page.

Specific booking schedules: Clients can view your availability and book a time as allowed by this specific booking schedule. Clients are unable to see any other active booking schedules when viewing a specific schedule. Share your specific booking schedules in the following ways:

At the bottom of the box for each active booking schedule, click the Share icon .A pop-up window will appear.
In the share window, access the following tabs:
- Click the Share Link tab to share the URL for that specific booking page.
  - (Optional) Under the booking link, select the Generate one-time link checkbox.
    When selected, this single-use link will expire after an attendee books an event using this link. Unused links will appear as pending in your Booked Schedules tab.
- Click the QR Code tab to share the QR code for that specific booking page. You can either download the QR code image or copy the QR code to your clipboard.
- Click the Add to Email tab to copy and paste dates and times to an email to send your event’s availability to attendees.
  Note: You can choose a maximum of 6 dates.
  1. On the calendar, select a date.
  2. In the right panel, select a time (or multiple times).
  3. Click Continue.
    An email preview of your availability will appear.
  4. Click Copy to Clipboard to copy the selected dates and times.
  5. (Optional) Click Edit to edit the dates and times.
- Click the Add to Website tab to embed the code in your HTML to display the Zoom Scheduler booking page. You can also customize the look of your booking page.
Share the link(s) with your contacts through your preferred methods, such as email invitations, adding the link to your email signature, and others.