Absence of Host

Zoom Meeting allows session participants to utilize the recording and breakout functions within a scheduled meeting in the absence of the meeting host. The host of the webinar is the user who scheduled the Zoom Meeting session.

Meeting in Absence of Host

In the event of the unexpected absence of the host, scheduled meetings may be conducted as normal, however this requires advanced planning.  The below information is not intended to replace the use of alternative host or scheduling privilege functions. 

Starting the Meeting

1	The meeting must be scheduled as a "Join Before Host"
2	The meeting "Host Key" must be shared with the participant(s) who will be acting as the meeting host. Once the meeting is joined by one or more participants, the temporary meeting host can claim the ability to create breakout rooms, and or record the session by "Claiming the host role".

Claiming Host using the Desktop Client

1	Follow these steps if you need to claim the host role when you join a meeting and join before host is enabled.  Join the meeting. Click on Participants.
2	Click Claim Host at the bottom of the participants  list. Enter your host key.  Click Claim Host. Once the host key is verified, you will have host controls in the meeting. NOTE: The account owner should re-set their host key after use is no longer necessary.

Resources for assistance or followup questions and concerns.

Contact UNC Asheville's Information Technology IT Service Desk for assistance in implementing the above described services and support.  Email:  itservicedesk@unca.edu or by calling 828.251.6445

Contact UNC Asheville's Center for Teaching and Learning unit for pedagogy and teaching strategies regarding this knowledge base article.  Email: ins_tech@unca.edu. or by calling 828.251.6540

Use the Zoom Video Communication system knowledge base for Zoom meeting specific support questions or concerns. www.zoom.us/support